Case Study • Construction

How Geoserve sees what each project costs while the work is going on

A Blantyre construction company uses Datacraft to track materials, fuel, hired machines and wages on every site.

THE CLIENT

A Blantyre contractor with work on many sites

Geoserve Engineering Group is a construction and engineering company based in Blantyre. It runs several projects at the same time, each with its own materials, fuel, machines and workers.

PROBLEM

Costs were only known long after the money was spent

Geoserve spends money on materials, fuel, hired machines and wages across many sites at once. Managers could not see what each project had cost until long after.

Money went out in many small amounts, in many places. A load of cement on one site, fuel for a grader on another, a week of casual labour on a third. Putting it all together by project took time, so by the time the full picture was ready, the work had moved on.

Purchases were also hard to control. Spending was often only seen once the receipt reached the office.

WHAT CHANGED

Every cost is tied to its project

Every purchase is recorded against the project it was for.
Fuel issued to vehicles and machines is recorded against its project.
Payments, including for hired machines, are recorded against their project.
Payslips and wages are recorded against the project the workers were on.
Purchase requests go to a manager, who approves them in the system before anything is bought.
Managers can see what each project has cost so far, at any time.